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South Dakota Department of Transportation
Project Synopsis

Title: Automated Commercial Vehicle Permitting
Project Researcher: Daneil Vogen,
Project Manager: Hal Rumpca
Research Period: 6/1/2001 - 10/30/2002
Cost: $728,000.00

Problem Statement:The South Dakota Department of Transportation (SDDOT) and the SD Highway Patrol (SDHP) work cooperatively to issue oversize and overweight vehicle permits. After permit information is collected, either by phone, mail or in person, a series of manual verifications are made. This manual process includes checking permit rules and highway information such as bridge clearances, routes and capacity. Permit issuing personnel manually process 60,000 individual special permits and 70,000 permit books each year. The permitting process needs to be automated to obtain more efficiency and allow SDHP personnel additional time to work on enforcement and safety inspections.

Research Project SD96-07 "Feasibility of Automated Routing and Permitting of Oversize/Overweight Vehicles" determined the need for automating South Dakotas vehicle permitting operation. The study defined functional and data requirements for automated routing and permitting and evaluated existing software and hardware solutions to meet those requirements. The technical panel overseeing the study recommended the purchase of an automated oversize/overweight vehicle routing and permitting system that would be located in Pierre, South Dakota. The system should be accessible to the trucking industry through the Internet and to state permit issuing authorities through the Wide Area Network.

The final panel recommendation was to consider all available automated routing and permitting systems at the time of purchase to determine which system would best suit the needs of South Dakota. Based upon this recommendation, the SDDOT will initiate the development and implementation of an Automated Routing and Permitting System that issues oversize/overweight, fuel, commercial license, and Public Utilities Commission (PUC) operating authority permits for Commercial Vehicle Operations (CVO) within the State of South Dakota.

The system shall automate the following permits, licenses, and types of credentials and at a minimum perform the following listed functions: issue permits by types: annual, single trip (license, fuel, operating authority), monthly, 30-day, and regional permits (proposed).

The system, with automated processes to input, review, and approve, should provide:

  1. required information (license #s, registration #s, origin-destination, etc.);

  2. truck and load configuration (input lengths, tire sizes & truck configuration, etc.);

  3. automatically route vehicles within and through the state or region as well as providing the capability to manually enter and validate a route;

  4. perform bridge structural analysis in a real time automatic manner as an integral part of the checking of the vehicle route for clearances and other restrictions using Pontis AASHTO ware (American Association of State Highway Transportation Officials), Virtis AASHTO ware, BARS (Bridge Analysis and Rating System); and other Department systems like RES (Roadway Environmental Systems); and

  5. graphically display, on a map of the state, routing alternatives for road and bridge approved routing.

The system must be capable of creating billings and collecting payments including:

  1. fee calculation;

  2. provide for a secure billing system to present charges for monthly payment;

  3. provide for secure recording for payment received (credit card, monthly payments, or payments on account); and

  4. allow for records and internal audit reviews (controlled by security according to users profile), full review by certain state agency staff (SDHP, certain SDDOT staff, etc.), and individual company review of their records by password admitted user. The system must be capable of identifying rules and laws prohibiting certain routing applications. It must also be capable of using bar-coding technology for the issuance and reading of permits.

The system must be consistent and compatible with the Commercial Vehicle Information Systems and Networks (CVISN) architecture and the operational deployment of CVISN. The system will have to obtain data from the various databases to properly route an oversize/overweight vehicle. It will be the researchers responsibility to ensure the system will properly link with the applicable databases and properly access required information. The State currently uses Microsoft SQL Server and IBM compliant Personal Computers with a Windows NT environment. The ERWIN data modeling tool is currently used to document data models. AASHTO ware products Pontis and Virtis use Sybases SQL Anywhere.


Research Objectives:
1  To re-evaluate the requirements identified in Research Project SD96-07 "Feasibility of Automated Routing and Permitting of Oversize/Overweight Vehicles", verify and confirm the findings, and recommend updates as necessary.
2  To design, document, and construct a CVISN compliant web-based automatic routing and permitting system.
3  To recommend procedures and provide training necessary to maintain and operate the system.

Research Tasks:
1  Meet with the project's technical panel to review the project's scope and work plan.
2  Review and summarize literature, including other states' experiences, pertinent to automated routing and permitting.
3  Interview technical panel members, representatives from the trucking industry, Licensing Agents, and others necessary to update the requirements that were identified in the SD96-07 Final Report.
4  Update the requirements identified in the SD96-07 study with the detailed information obtained in Task 3 and meet with the technical panel for approval.
5  Design the automated routing and permitting system, identify interfaces and data fields, determine phases and cost breakdowns for each deliverable including agency costs, and present them to the technical panel for approval.
6  Develop, test, and seek technical panel approval for a web based permit application, processing, and billing system with a Graphical User Interface (GUI).
7  Develop, test, and seek technical panel approval on query and report formatting capabilities.
8  Develop, test, and seek technical panel approval for a geographical database that defines the South Dakota State Highway and Bridge Network and links to information on roadway and bridge widths, clearances, and other attributes needed to support rout
9  Develop, test, and seek technical panel approval for an Application Program Interface (API) to the Bridge Analysis Rating System (Virtis AASHTO ware or BARS), and other Department databases.
10  Develop, test, and seek technical panel approval for a Map Generation Routing Engine (IMS Internet Map Server) capable of looking at origin/destinations, and providing alternative routes.
11  Provide, test, and deliver the fully operational automated commercial vehicle permitting system.
12  Provide initial training, documentation, a comprehensive users manual, and online help capabilities.
13  Provide a plan for the technical panel's approval that describes annual support and maintenance activities necessary to keep the system operational including costs and licensing.
14  Submit a final report and executive summary including findings, methods, maintenance plan, conclusions and recommendations.
15  Make an executive presentation to the technical panel, and the Research Review Board at the conclusion of the project.

Documents Available:
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